for athletes under 18 · ABN 69 748 436 102 · Annandale, Sydney NSW · Version 3.1 · 13 July 2026 · Please read before accepting

This form is for the parent or guardian of a junior athlete (under 18). It does three things: it confirms you are the person entering the Programme Client Agreement (the Agreement) on the athlete’s behalf; it gives consent to NMC collecting and using the athlete’s health and performance data and using AI as a drafting and analysis aid; and it sets out how Nick Mirow Coaching (“NMC”) coaches junior athletes safely. Please read it together with NMC’s Privacy Policy.

Throughout this form, the junior athlete is called the Minor, and you, the parent or guardian signing, are called the Guardian. These have the same meaning as in the Agreement.

A. The athlete and the guardian

The Minor’s date of birth is recorded so that, if the Minor turns 18 during the engagement, NMC can move the consent and Agreement into the athlete’s own name at the right time (see Part H and Agreement clause 20.8).

B. You are the contracting party

Because the Minor is under 18, they cannot enter the Agreement themselves. You, the Guardian, are the contracting party.

By accepting this form you confirm that you are the Minor’s parent or legal guardian, and that you have authority both to enter the Agreement on the Minor’s behalf and to consent to the collection and use of the Minor’s health and performance data.

Written coaching communication for a Minor is by email, to you as Guardian, at the address above. TrainingPeaks in-app messaging is not available for athletes under 18: the platform limits that feature to users aged 18 and over, so it is not a channel NMC can offer the Minor, even on a coaching tier. This does not reduce the support the Minor receives, which is unchanged and set out in Agreement clause 15.4. If the Minor turns 18 during the engagement, messaging may become available at the point the engagement moves into their own name (see Part H and Agreement clause 20.8).

C. Consent to the Minor’s health and performance data, and to AI-assisted processing

The athlete’s health and physiological information is sensitive information under the Privacy Act 1988 (Cth) and health information under the NSW Health Records and Information Privacy Act 2002 (the HRIP Act). NMC can only collect it with consent (APP 3.3 and the NSW Health Privacy Principles). The data we collect, and why, is set out below; your single consent to it, and to AI-assisted processing, is given in Part F, so you do not need to initial each row.

Data we collect

Why we collect it

PAR-Q+ responses

Screen for medical contraindications before prescribing exercise.

Injury and medical history, conditions, cardiovascular-risk factors and medications

Make sure the athlete’s training is safe and appropriate for their body.

Resting and training heart rate

Set accurate training zones and monitor cardiovascular load.

Lactate test results (if applicable)

Establish precise aerobic/anaerobic thresholds for zone prescription.

Ergometer performance data (all test formats)

Establish a power and endurance baseline, and track progress over time.

Strength & conditioning and mobility assessment

Guide strength work and reduce injury risk.

Body weight and composition (optional)

Optional context for training load and recovery planning.

Subjective wellness and recovery scores

Adapt daily and weekly training loads to the athlete’s readiness.

We use this data only to design and deliver the Minor’s coaching safely, and we store it as described in the Privacy Policy. Some of it (for example, on TrainingPeaks) may be stored interstate or overseas, including in the United States, section 9 of the Privacy Policy explains the basis under APP 8 and NSW HPP 14. Under NSW law we keep health information for at least seven years from the last coaching service, and, because the athlete is under 18, until the athlete turns 25, whichever is longer (HRIP Act, Part 4, Division 2).

AI-assisted processing. NMC uses Anthropic’s Claude as a drafting and analysis aid, to help draft an initial programme, help analyse training data between blocks, and assist with routine written coaching communications. Nick reviews, edits, and approves all AI-assisted output before it reaches the Minor; AI never makes coaching, programming, or clinical decisions on its own, and is never used for medical, injury, or clinical decisions. Only the data above is used this way, for the Minor’s coaching only. NMC has turned off the “Help improve Claude” model-training setting, so this data is not used to train Anthropic’s models.

D. How NMC coaches junior athletes safely

For all in-person coaching involving the Minor, NMC follows a child-safe practice standard:

sessions take place only in observable, non-isolated settings (for example, at the club, on the water within sight of others, or in the boatshed) and never in an isolated one-on-one setting;

communication about the Minor’s coaching, health data, and progress is routed through the Guardian;

each session is logged (date, location, and who was present); and

the Guardian is welcome to attend any session at any time.

All key communications about the Minor’s programme are sent to the Guardian’s nominated email address (above).

E. Working with Children Check

NMC holds a current Working with Children Check (WWCC), as required for child-related work under the Child Protection (Working with Children) Act 2012 (NSW). NMC’s WWCC number is WWC2019371E, which you can verify through the NSW Office of the Children’s Guardian.

This form is not a substitute for the WWCC or for child-safe practice, and does not authorise isolated one-on-one sessions with the Minor.

F. Your acknowledgements and consent

By ticking the boxes below and submitting this form (or by signing it), you confirm each of the following. This single itemised statement replaces per-row initialling, and the ticks plus your submission are how you give this consent.

• I am the parent or legal guardian of the Minor named above, and I have authority to enter the Agreement on their behalf and to consent to the collection and use of their data.
• I have read and understood NMC’s Privacy Policy and this form.
• I consent, on the Minor’s behalf, to NMC collecting, using and storing the data listed in Part C, which is sensitive information under the Privacy Act 1988 (Cth) and health information under the HRIP Act 2002 (NSW). I understand the items marked “optional” are provided only if I choose to.
• I consent, on the Minor’s behalf, to NMC using AI tools as a drafting and analysis aid as described in Part C, using the data I have consented to provide, with all AI-assisted output reviewed and approved by Nick before it reaches the Minor.
• I understand some of this data is held on, or processed through, platforms that may store it interstate or overseas, including in the United States, and I consent to that transfer (Privacy Policy, section 9).
• I have read and understood the child-safe practice arrangements in Part D, and I consent to NMC coaching the Minor on that basis.
• I understand NMC holds a current WWCC, and that this form does not replace the WWCC or child-safe practice and does not authorise isolated one-on-one sessions.
• I understand I can withdraw this consent at any time by writing to NMC, and that if I do, NMC may not be able to keep delivering the coaching safely and may end the Agreement on notice, with a pro-rated refund for unused coaching time (Agreement, clause 19.4).

G. When the Minor turns 18

If the Minor turns 18 while they are training with NMC, their coaching continues without interruption, but because they are then an adult, the consent and the Agreement move into their own name. At the first block boundary on or after the Minor’s eighteenth birthday:

the athlete accepts the Programme Client Agreement and the Health & Performance Data Consent Form in their own right, as the contracting party and data subject;

your role as the contracting party ends, and coaching communications are sent to the athlete rather than to you, unless the athlete asks in writing for them to continue coming to you; and

the child-safe practice arrangements in Part D no longer apply as an obligation, because the athlete is now an adult.

NMC tracks the Minor’s date of birth (Part A) so this transition happens at the right time and nothing is missed. This is set out in clause 20.8 of the Agreement.

H. Guardian acceptance

Accepted by ticking each box in Part F and submitting the form ☐

Where appropriate for the athlete’s age, the Minor is welcome to acknowledge that they understand their coach will collect this information to help their training, and that their Guardian can see it.

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